Safety Protocol

Safety FIRST @ OMC!

We are committed to providing you with a safe environment to do business, in accordance with the health & safety guidelines set out by the local authorities. The event will be delivered with strict standards of health & safety precautionary measures including temperature screening, social distancing, contactless transactions and hygiene protocols at all times.

 

Our commitment is to deliver an exceptional live in-person event which will be held respecting a safety programme designed to protect all participants, staff, exhibitors, visitors, delegates and contractors.

Our programme of enhanced measures is designed to ensure the health and wellbeing of our participants is prioritized and reassure them that they are in a safe environment.

Wearing of masks at all times Keep 1 meter social distancing Contactless temperature screening  Contactless transactions are encouraged

 

TRAVELLING TO ITALY

If you are travelling from abroad, whether you are an Italian citizien or not, or whether you are coming from a EU member state or from outside the Shengen area, please check in advance what is required by law. Here you can find update information about required specific containment measures: https://infocovid.viaggiaresicuri.it/returningtoitaly.html 

 

GREEN PASS

It is a certification in digital or printable format, issued by the national platform of the Ministry of Health, which contains a QR Code to verify its authenticity and validity. The COVID-19 green certification is required in Italy to participate in events and enter most indoor places. It is valid as an EU digital COVID certificate to travel to and from all countries of the European Union and the Schengen area.

The Certification attests one of the following :

- have had the anti COVID-19 vaccination no more than 6 months before
- be negative to the rapid molecular or antigen test within the past 48 hours
- have recovered from COVID-19 in the past six months

The international certification of vaccination is considered as equivalent to the EU Green Pass.

Documents must be written in Italian and/or English.

 

SWAB TESTS

A Covid-19 swab test can be done in many places in Ravenna. You can do a rapid test with results in 15 minutes, valid for 48 hours, or a PCR test valid for 72 hours. In both cases testing centers can send results to the local health center – AUSL – which will release by email or sms the green pass (this usually takes 4/5 hours). Phone booking is mandatory, direct access is not allowed. 

A list of Covid testing centers close to OMC venue can be downloaded here.

Find out all relevant information about the green pass here https://www.dgc.gov.it/web/

 

REGISTRATION

At OMC we encourage online registration for all participants in order to minimize onsite activities in the registration area. The registration system will be available online until the last day of the event for delegates, exhibitors, visitors, press members.

All entrance badges are sent by email and will remain available for downloading until the closing of the event in the personal dashboard.

Onsite desks will only be available for  technical assistance.

That effort will reduce queues at the entrance and will allow participants to enjoy a safe and enhanced experience where their time onsite is maximized for effectiveness.

Go to the registration platform now: https://www.omc.it/en/user-account/

ENTRANCE & EXIT

A prescribed flow through event venues will help attendees to safely maintain social distancing requirements. Entrances and exits will follow the same one-way traffic according to the logical flow. These traffic flows allow for proper spacing to be maintained and easily monitored, all of which contributes to our enhanced healthy and safety standards.

VISITORS & EXHIBITORS

We will facilitate visitors’ attendance during a designated time slot in order to evenly spread the attendance and to allow adherence to social distancing guidelines and minimize contacts. Controls over the maximum number of visitors can also be set. By staggering admission each audience can enjoy a safer and more seamless experience.

 

Our exhibitors can enjoy full, productive days throughout the event. Our visitors can plan their time in advance and have the option to reduce their costs and travel if desired. Predictable and traceable audience patterns also gives us better insights into attendee flow. 

OMC will work with suppliers to provide options for visitor shuttles between venue, hotels, and transportation hubs to reconfigure to ensure social distancing is maintained.

STANDS BUILD-UP & DISMANTLING

OMC will assist contractors in the stands build up and dismantling follow social distancing, hygiene and cleaning guidance. Soon we will provide some further information about exhibitor freight, personnel, shared equipment, appropriate, protective clothing and high touch point areas, which will help minimize risk at OMC.

CONFERENCE ROOMS, PRESENTATION AREAS & THEATRES

With recommended density and seating arrangements for a variety of room sets, all conference, tech-talk and break room seating will follow distancing guidance. OMC will provide hands-free technology where possible in addition to streaming sessions to virtual attendees to aid in the facilitation of sharing information. Rooms will be sanified between sessions.

NO HANDSHAKES PLEASE :-) 

OMC recommends the elimination of handshakes at gatherings in accordance with government guidance. On-site signage and announcements will reinforce the recommendation in effort to prioritize everyone’s health and safety.

FOOD & BEVERAGE

Venues and catering partners will provide food served pre-packaged or in closed containers. Indoor seating areas will be eliminated, outdoor seating areas will be set up guaranteeing social distancing, and in order to minimize contacts around transactions it will be required the usage of contactless payments.

CLEANING & SANIFICATION

OMC will offer a visible, enhanced cleaning regime and cleaners are offered protective clothing. There will be an increased focus on including restrooms, food and beverage areas and common service or help points.

With instructions and guidelines of how to regularly disinfect their exhibition stands, exhibitors can contribute to our full plan of micro and macro cleaning efforts. The elimination of physical materials in favour of sharing promotional items physically can also contribute to sustainability efforts in addition to minimizing risk and contact between people.

We will position hand sanitizer stations at key locations throughout our events, including restrooms, food and beverage locations, and conference rooms, and the regular use will be encouraged to all visitors and exhibitors.

The collection and removal of waste receptacles will be increased during events in order to minimize risk. Specific waste bins for mask disposal will also be provided and clearly identified, with a proposed schedule to regularly disinfect the waste receptacles themselves.

CATERING & BANQUETING:

The distribution of food must take place with organizational methods in order to avoid assembling and to ensure interpersonal distancing of at least one meter, also through a reorganization of spaces in relation to the size of the premises. In particular, appropriate measures (eg. signs on the ground, barriers, etc.) must be evaluated to ensure interpersonal distancing of at least one meter during the queue for access to the food distribution counter.

Self-service buffet with food on display is forbidden, unless the food is served in single-dose packs.

It is possible to organize a self-service buffet served by selected personnel (having a green pass), behind a protective barrier, excluding the possibility for guests to touch what is exposed, which in any case must be adequately protected, providing in any case, the obligation to maintain the distance and the obligation to use a mask to protect the respiratory tract when accessing the food distribution.

FACE MASKS AND SOCIAL DISTANCING

OMC will ask for FFP2 or surgical masks to be worn by everyone entering the event space. It is compulsory to wear face coverings in all indoor and outdoor spaces.

Social distancing and hygiene are primary measures. OMC will include separation screens in areas of interaction. This measure to physically separate and increase distance between people will contribute to the health and safety of all attendees.

MEDICAL SUPPORT

OMC will increase number of First Aid stations located throughout the event with enhanced medical support available. First Aid stations offer enhanced support by local medical authorities and personnel. While at an event, signage will indicate where to go for expert medical attention in the event of any illness.

 

For any request please feel free to contact exhibition@omc.it or conference@omc.it

 

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